Licensing 1 — Mortgage licensing & compliance

Licensing, off the spreadsheet.

One system of record for every loan officer, every state license, every sponsorship, and every renewal. Built for mortgage brokers and the licensing companies that support them.

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Licensing dashboard card tracking five loan officers, each with their states and a status of licensed, pending, in progress or expired, with totals below — Loan officer tracking · sample data

Demo

See it in one minute.

A narrated walkthrough of the screens a licensing team lives in: the roster by branch, unlicensed hires, the sponsorship pipeline, compliance, licensing spend and renewal season.

Narrated, with captions. Every screen shows sample data. 1:04 · 1080p

Read the transcript

0:00: Your brokers run licensing on a spreadsheet: one owner, per-state tabs, and no history.
0:05: A loan officer who isn't licensed in that state can't take the lead, and the loan never reaches you.
0:11: One system of record: employees, loan officers, licenses, sponsorships, and renewals in one place.
0:18: The whole roster, by branch, with deactivated staff kept on file.
0:22: Every unlicensed hire tracked to the exam: course, NMLS account, certificate, test date, score, and attempt.
0:30: Sponsorship run as a pipeline, with an owner and an action on every name.
0:35: Compliance scored and dated: expired licenses, renewals coming due, and who still need CE.
0:41: Every licensing dollar, per person, by branch, year, and state, with the receipt attached.
0:47: Act on a person from the row: open their map, message them, or assign a task.
0:52: Renewal season becomes a countdown, not a scramble. Every open item has an owner and a date.
0:58: Licensing, off the spreadsheet. Built for independent mortgage brokers. licensing1.com.

A look inside

The screens a licensing team lives in.

Examples from licensing1.com. The people and numbers are sample data.

License tracker table listing five loan officers with NMLS number, states, exam score, test date and status, and totals for licensed, pending, enrolled and expired — Every license, one tableEach loan officer's states, exam score, test date and status, filterable by state, status or branch.

Branch view with tabs for three branches and the selected branch's employees, roles, states and status — One roster, by branchSwitch between branches; each shows its own people, manager and licensing status.

Compliance dashboard with counts of licensed, pending, expired and enrolled employees and a license coverage bar per state — Compliance you can seeLicensed, pending, expired and enrolled at a glance, with license coverage by state.

Pending registrations panel listing employees with states pending, 20-hour course status, current stage and notes — Unlicensed to licensedThe pipeline for new hires: states applied for, 20-hour course status, current stage and internal notes.

Task manager with pending, in-progress and completed counts and a list of tasks with owner, due date and priority — Tasks with owners and datesAssign work to employees or admins, set priorities and due dates, and track it to done.

Role permissions view showing five access levels from super admin to licensing company, each with what it can see — A portal for every roleCompany admin, branch manager, loan officer and licensing company each see exactly what their job needs.

The problem

Four systems hold the answer. None of them holds all of it.

"Is this person licensed, in this state, today?" should take a second to answer. At most mortgage companies it takes a spreadsheet, an inbox search, and the one person who knows how it works.

NMLS

The regulator's system of record. Authoritative, but built for filing, not for running an operation: no alerts, no assignment, no internal workflow.

Spreadsheets

The real system of record in most brokerages. Per-state tabs, one owner, and no history of who changed what.

Email and chat

Where sponsorship approvals, license evidence, and exception decisions actually live, and where audit trails get lost.

Payroll and HR

Knows every person and every hire date. Knows nothing about which states that person can originate in this morning.

Who it's for

Brokers, lenders, and the licensing companies behind them.

Brokers and lenders

Any company that employs licensed loan originators. One roster across every branch, every state license, and the renewals that come with them, plus a clear path for every new hire from unlicensed to producing.

Licensing companies

Firms that sponsor originators for other companies. Their own portal to manage every client broker, with visibility only into what each broker chooses to share, and a team workspace with assignments and coverage.

What it does

Six core capabilities

01

Branch view: tabs for three branches, and the selected branch's employees with role, states and status

One roster, every branch

Employees, loan officers, and unlicensed staff in one list, filtered by branch and searchable by name, email, NMLS ID, or position. A whole company imports from a spreadsheet in one pass. People who leave stay on file, because their licensing history has to.

02

Loan officer license tracker: NMLS number, states, exam score, test date and status per person, with totals

Every license, every expiry

Company, branch, and individual state licenses with numbers and expiry dates, and a U.S. map of where each person can originate. Nothing depends on someone remembering a date.

03

Task manager with a sponsorship NMLS start task, licensing invoice upload and exam scheduling tasks, each with owner, due date and priority

Sponsorship as a pipeline

Pending sponsorships and registrations become worked queues with an owner and an action on every name, not an email thread. NMLS verification is recorded against the person and kept.

04

Pending registrations: employees with states pending, 20-hour course status, current stage and notes

Unlicensed to licensed

The path from hire to producing, tracked per person: the 20-hour course, NMLS account, certificate, exam date and location, pass or fail, score, and attempt number, with every earlier attempt kept underneath.

05

Compliance dashboard: licensed, pending, expired and enrolled counts and license coverage by state

Compliance you can see

A 0–100 health score, what has expired, what is due inside the window, who still owes continuing education, and a per-state requirement checklist with its sources cited.

06

Licensing spend, per person

Every licensing invoice by person, branch, state, and year with the receipt attached, imported straight from an NMLS export. Licensing costs stop being a mystery at budget time.

Around all of it: tasks the system raises as renewals and CE deadlines approach, messaging attached to the record it concerns, a permissioned document library, support ticketing, spreadsheet export everywhere, and separate portals for every role.

How it works

From spreadsheet to system of record in four steps.

01

Load your roster

Upload your existing spreadsheet and the whole company becomes records in one pass, grouped by branch. Add individuals or invite them by email. Licensing invoices import straight from an NMLS export.

02

Record every license

Company, branch, and individual state licenses go in with numbers and expiry dates. Each person gets a state map, and new hires start on the path to licensed.

03

Let the system watch the dates

Renewals, continuing-education deadlines, and exam dates become tasks with an owner before they are due. The health score shows where you stand at a glance.

04

Work it, then prove it

Work sponsorships and new hires as queues, message people from the record, and export any view when an examiner, auditor, or budget meeting asks.

Full feature list

Everything in the product today.

Roster & people

One roster across all branches, with live counts per branch
Search by name, email, NMLS ID, or position
Bulk import from a spreadsheet; individual add; email invitations
Deactivated staff kept on file, with a voluntary or involuntary reason
New Hires list for people who haven't started yet, plus an onboarding questionnaire when they join
Quick view, quick notes, and bulk edit on the people list

Licenses

Company and branch licenses by state, with number and expiry, editable inline
Individual state licenses per loan officer, with status by state
Interactive U.S. license map for every person
State Reviews: a document vault with a folder per state

Pipelines

Pending sponsorship and pending registration queues
Unlicensed employees tracked through course, NMLS account, certificate, credit hours, exam date, time and location, score, and pass/fail
New exam attempts archive the previous one
A passed exam automatically creates a "start sponsorship" task

Compliance & education

Compliance health score (0–100) with the numbers behind it
Renewal tracking for company, branch, and individual licenses
Pre-licensing (PE) and continuing education (CE) status, courses enrolled and completed

Licensing spend

Invoices by person, branch, state, and year, with receipts attached
Import from an NMLS export or any licensing CSV, with a preview before matching
Invoice folders; licensing companies can send invoices to their brokers

Work & communication

Tasks raised automatically as renewals and deadlines approach
Company, personal, and assigned-to-me tasks, in list or kanban view, with search and reassignment
"Open in NMLS" link on tasks that carry one
Messaging attached to the person or record it concerns
Notifications, with email settings per branch
Resource library (company-shared and personal)
Built-in support ticketing

For licensing companies

Search registered brokers, request access, and manage client companies
Team workspace: assignments, open-task counts, out-of-office coverage, per-member dashboards
Broker-granted, revocable visibility only

Reporting & access

Export to spreadsheet from every major tab, choosing the columns
Per-state requirement checklists from a maintained State Regulatory Library, with sources
Exam readiness score per state, showing requirements with no document attached
Licensing cost estimator for first-year and recurring costs across states, branches, and loan officers
Separate portals for each role; sign-in routes each user to theirs
Single sign-on with Google or Microsoft
Per-tab admin permissions; automatic sign-out after inactivity
First-visit guided tours; phone-friendly layout for employee dashboards

Portals

A portal for every role.

Sign-in routes each person to the view that matches their job. Nobody sees more than they need to.

Company owner / admin	The whole company: roster, branches, all licenses, compliance, invoices, tasks, documents, billing, and admin permissions.
Branch manager	Their branch's people, licensing progress, and task assignment.
Loan officer	Their own license map, education status, tasks, messages, and personal information.
Employee	Their own record and their path to becoming licensed.
Licensing company	Every client broker they manage, their team, invoices, and shared resources.
Licensing employee	The companies assigned to them, their tasks, and out-of-office coverage.

AI assistance

Describe the job. Review the plan. Confirm.

The Licensing Assistant takes a request in plain language, looks up what it needs, and lists the exact changes it would make. Nothing happens until you press Confirm.

The Compliance Copilot answers questions using your live compliance data and the state regulatory library.

Pricing

Plans that scale with your team.

Published plans by team size for brokerages, from small shops to enterprise, with separate plans for licensing companies. Every plan starts with a 7-day free trial.

See plans at licensing1.com → Live in production at licensing1.com.

FAQ

Frequently asked questions

Does Licensing 1 replace NMLS?

No. NMLS stays the regulator's system of record for filings. Licensing 1 is where your team runs the work around it: queues, owners, dates, documents, and history.

Can our licensing company work with us in it?

Yes. Licensing companies have their own portal. A broker grants them access, sees what is shared, and can revoke it.

What happens when someone leaves?

They are deactivated, not deleted. Their licensing history stays on file.

Can we get our data out?

Yes. Every major view exports to a spreadsheet, and you choose the columns.

Does it work on phones?

It runs in any modern browser, and employee and loan-officer dashboards have a phone layout. There is nothing to install.

Is there a free trial?

Yes, 7 days.

Does it use AI?

Yes, for assistance only. The assistant proposes changes and nothing happens until you confirm them.

Get started

Make renewal season a countdown, not a scramble.

Every open item gets an owner and a date, starting in September.

Start a free trial Book a walkthrough

Licensing 1 licensing1.com info@licensing1.com